One central place for stationery, instead of multiple different ones
An independent school in Jersey.
Everyone ordering their own stationery, their own way
There was no central place to hold or record stationery. Different areas of the business ordered independently, each to their own idea of what was needed, and the supplier ended up making repeated trips to deliver small, uncoordinated batches instead of one consolidated order. Nobody could say with any confidence what was actually in stock.
One stock record, not five separate habits
The fix wasn't a better order form - it was a single central record of what stationery exists, what's been used, and what needs reordering. The system built from that gives the whole business one place to check and manage stock, replacing multiple different informal habits with one shared process. It was delivered over the summer holidays and is now being rolled out.
Less wastage, lower cost, and real visibility
Administration of stationery management is minimised, and it's now straightforward to see what's in the cupboard and what isn't. That's already lowering wastage and cutting cost on unnecessary or duplicated orders - and for the first time, management has real insight into stationery usage across the business.
Have a process problem?
If something in your business still runs on paper, spreadsheets held together with formulas, or a process only one person understands, that's exactly the kind of problem Soutchi builds for.
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